Average Time to Fill = 42 Days according to SHRM Survey – So What?

September 9, 2016

Metrics that MatterWritten by: Jacqueline Kuhn

The USA Today reported that a recent SHRM Survey indicated the Average Time to Fill a job is 42 days according to their Human Capital Benchmark Report. I work with many clients who look to improve their processes for finding candidates.  Almost all of them would love to have an average time to fill that is LT 50 days.  I really wonder what was used as the determining factor of when a job was “filled”.   I have tried to find this determining factor, but alas was not able to.

Thus for the purposes of this discussion, I will use my definition of  the “time to fill” metric  which is the point at which no one is performing the job to when a person arrives at work to perform the job.  To truly fill a position, one has to obtain approval for the position  to be filled,  post the position,  screen candidates,  interview candidates, perform background checks and negotiate offer terms and start dates. That is a lot to get done in 42 days!

At HRchitect, we have helped our clients become more efficient through the use of CRM tools for candidate sourcing and nurturing as well as improving internal processes for approving positions to be filled.   Most achieve a job offer within about 40 days of a position being opened, but that does not mean the position is actually “filled” as in a body now performing the work.

In my opinion, the “filled” metric is an “HR Feel Good” metric.  It says: yes, our recruiters can find a person fast.  It says nothing to the business about being able to find a person who is proficient at their job, as “filling” a position does not mean the job is being performed as it needs to be.  We all know that even though one may know how to generally perform a job, learning the processes and culture of a new organization is needed before one can truly be considered proficient, which takes several weeks or months depending on the job and the organization.

So I guess my question to you is So What?   So what does it mean to actually “fill a job”?  Is it a metric that is relevant to the business?  Is this a metric that is meaningful and should be tracked?

Share your thoughts and join the ongoing conversation on LinkedIn.

Jacqueline KuhnAbout Jacqueline Kuhn

Jacqueline is an HR professional with over 20 years’ experience in Strategic Planning, Systems Management, Project Management, Services Delivery and General Human Resources. Throughout Jacqueline’s career, she has worked with organizations such as, Sears, Beam, OshKosh and Johns Hopkins to create strategic plans around their Human Capital Management systems, as well as leading selection and implementation projects for Talent Management, Talent Acquisition and HRIS systems.

In her role at HRchitect, she oversees our HCM strategic consulting group which encompasses HRchitect’s HCM systems strategic planning and evaluation and selection practices. Jacqueline spends much of her time with HCM vendors being briefed on their technology offerings, ensuring that we provide the most current information to our clients who are looking for a new solution. Jacqueline enjoys working with organizations to impact their HCM strategies through the utilization of technology.

Jacqueline is a Certified Professional of Human Resource Information (HRIP). She also works extensively with IHRIM and is a Summit Award Winner, is currently on the Board of Directors for the HRIM Foundation, after serving as the foundation’s President where she developed educational courses on HR technology use and best practices.

When she isn’t working with HRchitect clients or IHRIM and the HRIM Foundation, Jacqueline enjoys dog training and is also a classically trained Pianist.