Recruiting Best Practices- Your Technology and You

June 16, 2015

Written by: Bob Compagnoni

Acquiring new talent in your organization requires you to navigate around laws regarding discrimination, confidentiality of candidate information and a fiscal responsibility to your organization through timely hires and adherence to salary expectations.

Most of us achieve this by using one of the many vendor provided Recruiting Systems. This system enables the management and users in your organization to adhere to best practices during the selection process when bringing new talent into your organization.


One of the ways a modern recruiting system achieves this is by requesting EEO data from your candidates, and keeping it confidential. The system will then allow the recruiter and hiring manager to make decisions that will be made on the candidate’s merits and not impacted by confidential data.

This confidential data is stored in the system and can be used by management in creating metrics to ensure that recruiting process allows your organization to make the best possible selection and promote diversity.

Data Security

Another key area for your Applicant Tracking System (ATS) is to keep information secure. Organizations need to be allowed to recruit for highly compensated positions while keeping key data that is important for that selection process confidential.

Oftentimes, this is achieved with advanced security features. Current recruiting systems will allow managers and recruiters to keep position information secure by limiting the view of that information to specific users. It is important for you to understand the full data security features of your system and how these features are implemented and used at your company.

Metrics and Analytics

Your system can also provide metrics for a variety of reporting points including:

Time to Hire. This analysis ensures that positions, staying open too long without a hire, can be reviewed to ensure that requirements meet the needs of the position being sourced.

Salary. This measure can include salary data that can be housed in the system to give recruiters quick access to the Mid, Minimum, and Maximum salaries for the position being sourced. Aligning offers to the expected amounts can ensure that the offer won’t exceed the budget for the position, but will also be an offer which will meet the needs of the candidate.

Understanding the core features and functionality of the recruiting system that your organization uses will help keep everyone in the company within employment laws, ensure data security, and assist the recruiter in the selection process to keep time to hire and costs down if utilized properly.

Bob Compagnoni

Bob has over 11 years of experience in the human resources field.   He joined HRchitect in March 2015.  Bob has experience with Oracle – Taleo Systems revolving around Enterprise and System Administration.