Written by: Jacqueline Kuhn
It is that time of year when we make our New Year’s resolutions with the hope that we have made improvements in the process. Most of us make some personal ones, some of us professional resolutions, but very few make them specifically for the Human Capital Management (HCM) systems we use. Most people fail in their resolutions because they are too difficult to achieve, or the goal is too vague that putting it into action is hard to execute. At HRchitect we like to help people be successful, so we have come up with the top 5 achievable resolutions HR should be focused on regarding your HCM Systems:
#1 Eliminate at least one manual workaround.
There is nothing more time stealing than a manual process. Gain valuable time in your week by identifying at least one process that can be better executed by a technology and implement it! The greatest time stealers are those that require tracking down of people for information so start with those processes that either require you to be the source of information or that you require to get from someone else. Other good processes to target are those that download data into a spreadsheet and upload results back into a system.
#2 Increase your mobile presence.
Today, most people sleep with their mobile device nearby and check it before even getting out of bed. If you are not delivering HR services via a mobile device, now is the time to start. If you already have some services available, then add just 1 or 2 more. Since the goal of this is to be achievable, do not take on more than 1 or 2 new processes / apps. The easiest ones to implement are around pay, time off or recruiting. Already have these solved? How about adding performance feedback or reporting for leaders? Just be sure to pick one and end 2016 with more mobile presence than you offered in 2015.
#3 Become intimate with your vendor upgrades.
The easiest way to obtain the best return for your technology investments is to take advantage of the new functionality in the upgrades offered by your software vendor. However, if this is not a specific task on someone’s “to do” list, these go unused. If you make your goal to evaluate each release it will result with at least one improvement which will add to the value you are receiving from your HCM system.
#4 Stop report generation addiction.
The greatest addiction in any HRIS function is to create reports. In fact, if you talk to most HRIS Professionals, they will say the value add in their job is the ability to get information out of the systems. BUT… is the information relevant and used? That is the criteria each and every report should be measured by. So make it a goal this year to stop generating all reports that are no longer relevant or used.
#5 Reduce the weight in printed material.
Most New Year’s resolutions are about losing weight or getting into shape. An HR Department’s weight comes in the generation of printed material. Even though some organizations have information online, they still are producing paper copies “just in case” and “for those without access”. With 84% of the world’s population having access to the internet, there is no real need for paper copies. The most likely suspects are Benefits Material and New Hire Packets. Make it a resolution this year to eliminate printed material for all information available on line, and if you can deliver this via a mobile device, you can achieve the #2 resolution too!
It has been known that New Year’s resolutions are best achieved when you are not going it alone. HRchitect is a full service HCM Consulting firm that can help you create, implement and manage your 2016 HCM System Resolutions. Contact us and together we can get 2016 off to a great start!
About Jacqueline Kuhn
Jacqueline is an HR professional with over 20 years’ experience in Strategic Planning, Systems Management, Project Management, Services Delivery and General Human Resources. Throughout Jacqueline’s career, she has worked with organizations such as, Sears, Beam, OshKosh and Johns Hopkins to create strategic plans around their Human Capital Management systems, as well as leading selection and implementation projects for Talent Management, Talent Acquisition and HRIS systems.
In her role at HRchitect, she oversees our HCM strategic consulting group which encompasses HRchitect’s HCM systems strategic planning and evaluation and selection practices. Jacqueline spends much of her time with HCM vendors being briefed on their technology offerings, ensuring that we provide the most current information to our clients who are looking for a new solution. Jacqueline enjoys working with organizations to impact their HCM strategies through the utilization of technology.
Jacqueline is a Certified Professional of Human Resource Information (HRIP). She also works extensively with IHRIM and is a Summit Award Winner, is currently on the Board of Directors for the HRIM Foundation, after serving as the foundation’s President where she developed educational courses on HR technology use and best practices.
When she isn’t working with HRchitect clients or IHRIM and the HRIM Foundation, Jacqueline enjoys dog training and is also a classically trained Pianist.